---
title: "Document indicators and meanings"
slug: "document-indicators-and-meanings"
updated: 2022-02-27T10:21:38Z
published: 2022-02-27T10:21:38Z
canonical: "help.cooperlink.io/document-indicators-and-meanings"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cooperlink.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Document indicators and meanings

This article applies to BOOST EMPOWER GUEST (free) licenses

## Purpose and scope

This article details the indicators that you can find in your application

## Space indicators

| Icon | **Description** |
| --- | --- |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630426837289.png) | Access to all spaces |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630426837323.png) | Project space (internal) |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630426855802.png) | Workspace |

## Indicators of linked elements

| Icon | **Description** |
| --- | --- |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630425090355.png) | Number of versions |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630425113053.png) | Number of linked workflows. Green badge: workflow in progress. Gray badge: closed workflows. |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630425146669.png) | Number of linked tasks |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630425183041.png) | Number of linked documents. |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630425270545.png) | Nombre de documents liés. |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630425354326.png) | Number of linked notes |

## Update indicators

| Icon | **Description** |
| --- | --- |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630425504677.png) | The orange sprout informs you that this item was recently created |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630425555253.png) | The gray leaf informs you that this item was recently updated |

## Folders indicators

| Icon | **Description** |
| --- | --- |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630422469715.png) | The folder has been added to the workspace but has not yet been shared. |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630424636666.png) | All documents in folder have been published and are up to date. |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630424602594.png) | The folder contains unpublished or outdated items. |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630449545808.png) | Sharing in progress. Detailed information available in the Job Manager. |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630449489871.png) | Errors when sharing. Please check the outbox. |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630423374896.png) | Folder not shared because access rights have not been defined. |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630424726427.png) | Workspace-level folder name differs from its source name |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630424744949.png) | The directory is not linked with a physical directory |

## Documents indicators

| Icon | **Description** |
| --- | --- |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630422469715.png) | A document has been added to the workspace but has not yet been shared. |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630422590763.png) | A document published in the past has been updated at source. It is necessary to share it to create a new version. |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630424636666.png) | The document is published and up-to-date |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630449545808.png) | Sharing in progress. Detailed information available in the Job Manager. |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630449489871.png) | Errors when sharing. Please check the outbox. |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630424882756.png) | New version received from a partner |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630424830095.png) | An error has appeared. Please contact support at [http://support.cooperlink.io](http://support.cooperlink.io) |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630422786176.png) | The document cannot be shared because it is locked. |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630424986113.png) | The code for this document is not unique. |

## Tasks indicators

| Icone | **Description** |
| --- | --- |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630426105052.png) | Task type TASK |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630426085522.png) | Task type ACTION POINT |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630426367978.png) | Task type TICKET |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630426094834.png) | Task type LIFECYCLE |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630425622191.png) | The circle around the profile picture indicates, in red, that the deadline has passed |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630425695650.png) | In compact view, this red line indicates that the status of the task is TO DO |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630425742195.png) | In compact view, this orange line indicates that the status of the task is IN PROGRESS |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630425777839.png) | In compact view, this green line indicates that the status of the task is RESOLVED |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630425817587.png) | In compact view, this green line indicates that the status of the task is CLOSED |

## Workflows indicators

The color indicators represented below are gray when they relate to a workflow whose version is obsolete.

### Workflows

| Icon | **Description** |
| --- | --- |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630426223654.png) | Current status: Workflow in progress |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630426287309.png) | Current status: Workflow stopped |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630426246367.png) | Current status: Workflow closed successfully |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630426266739.png) | Current status: Closed workflow failed |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630449005301.png) | Workflow template (workflow design) |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630449018769.png) | Current workflow step (step) |

### Cards

| Icon | **Description** |
| --- | --- |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630448918330.png) | Start card (or slip in digital version) |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630448944533.png) | Card awaiting response by my organization (editable) |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630449141358.png) | Card awaiting response from a partner (not editable) |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630449121156.png) | Card completed with a positive answer |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630449105449.png) | Card completed with a negative answer |
| ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1630449205140.png) | Card canceled |