---
title: "User experience, projects and workspaces"
slug: "user-experience-projects-workspaces"
updated: 2021-11-30T23:34:10Z
published: 2021-11-30T23:34:10Z
canonical: "help.cooperlink.io/user-experience-projects-workspaces"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cooperlink.io/llms.txt
> Use this file to discover all available pages before exploring further.

# User experience, projects and workspaces

This article applies to BOOST EMPOWER ~~GUEST (free)~~ licenses

The Cooperlink app adheres to a set of usage codes regardless of the space or screen you are on. This article explains the basics of using Cooperlink.

## Means of configuration

Cooperlink configuration is performed using the following tools:

1. The **navigation bar** that allows you to create quick actions (e.g. creating a project or workspace)
2. The **application settings** allow you to configure the general elements of the organization (users, connectors, templates, ...)
3. The **parameters of the spaces** (project or workspace) allow you to configure the parameters or to select the models specific to these spaces
4. Finally, the purpose of the **project navigator** is to configure the links between the data (via the project libraries) and the workspaces

ACCESS RIGHTSAccess to application settings requires an Administrator profile.  
Access to the creation of spaces (project or work) and their settings requires a Project Manager or Administrator profile.  
  
Please consult your IT referent for more information.

![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1638311686244.png)

## Projects vs workspaces

IMPORTANT NOTEThe distinction between project and workspace is for users with (internal) licenses only. Your guest partners have exclusive access to the workspace.For licensees, given the link with your (internal) enterprise tools and to ensure the uniqueness of information in your organization,Cooperlink offers a three-tier structure:

1. ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/th-large-solid.svg) The **site** (or tenant) corresponds to your organization and includes all the project and work spaces
2. ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/folder-turquoise.svg)The **project** space is a collaborative space dedicated to exclusively **internal** use
3. ![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/suitcase-blue.svg) The **workspace** is a **shared** collaborative space, part of a project

### How to distinguish them?

To distinguish whether you are in a project or workspace, refer to the **top bar.**

- The **project** is **turquoise** in color and corresponds to the second level of the site
- The**workspace** is **blue** in color and corresponds to the third level of the site

![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1636974351533.png)

### Why make a distinction?

We've created these two concepts to make it easier for you **to separate internal and external collaboration.**

**![](https://cdn.document360.io/c21b52e3-341e-4ea9-8692-3488bd21cd8d/Images/Documentation/image-1636976715092.png)**

Their appearance at the visual level is similar but their operation differs. Here is a comparison grid:

| **Characteristics** | **Project area** | **Workspace** |
| --- | --- | --- |
| **Purpose** | Physical space for **internal** collaboration | Virtual space for **external** **collaboration** (with partners) |
| **When to use it?** | For collaboration with your colleagues | For collaboration with your partners |
| **Available content** | Aggregates data from your tools for this project and data from child workspaces | Current space data that has only been added from the project space by linking (mapping) |
| **Documentary structure** | Structure defined by your organization (i.e. that of your tools) | Common custom structure for external collaboration needs by linking (mapping) |
| **Type of integration with your organization's tools** | In direct relation | Synchronization mechanism with security storage |
| **Version registration** | By your tools and not by Cooperlink | Creation of versions with each sharing to the outside |
| **Access rights** | No rights other than those set on your organization's tools | Rights defined by directory and by partner |