Project vs Workspace

This article applies to BOOST EMPOWER licenses

Definitions

In Cooperlink, a project space is a collection of information intended exclusively for internal use (document management, task management, notes, correspondence, etc.). It is directly linked to the company's tools.

A project space can contain one or more workspace(s). They are a virtualized space of the project favoring internal collaboration on limited sets of information, or more generally facilitating external collaboration with partners. When it is created, a workspace is empty. Using a mapping method, the manager defines the project information he wants to make available in this workspace.

From an ergonomic point of view, the project space aggregates all the information in its own workspaces. For example, all tasks in a workspace are visible in the project space. An appropriate tag informs you that this task is linked to a workspace as shown in the following illustration.

For licensees, given the connection with your (internal) corporate tools, Cooperlink offers a three-tier structure:

1. The site corresponds to your organization
2. The project space is a collaborative space exclusively dedicated to internal use
3. The workspace is a shared collaborative space, part of a project

For invited partners with access to the simplified version of the application, Cooperlink's structure is limited to 2 levels: the site and workspaces. The concept of project is not available due to the lack of integration with the tools.

How to visually distinguish projects from workspaces?

To distinguish whether you are in a project or workspace, refer to the top bar.

• The project is turquoise in color and corresponds to the second level of the site
• The workspace is blue and corresponds to the third level of the site

Why the difference?

We've created these two concepts to make it easier for you to separate internal and external collaboration.

In the project, you are in direct contact with your business tools. If you change the name of a file, this immediately affects your document management. It is an exclusively internal space in which you can collaborate freely with your colleagues, without this information being shared. But it also has the ability to consolidate all the information of the workspaces that compose it.

The workspace is the space shared with your partners. It works on the basis of a messaging tool, which is completely transparent to the user. But this particularity allows us to consider all information exchanges as information flows. You benefit from powerful features and you can choose precisely what you want to exchange with your partners, and how. In a project, there can be multiple workspaces depending on your needs, while keeping a single source of data (i.e. the project).